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Exhibitor Registration Guidelines

22nd Annual 3 Rivers Wet Weather Sewer Conference
November 3-4, 2021
Monroeville Convention Center

Please read these guidelines before completing the registration form. 

Registration forms may be submitted by e-mail or online, but registration will not be considered complete until payment is received by 3RWW.  Please note that we will accept exhibitor registrations after July 23, but we cannot guarantee your company information will be included in the printed conference booklet.

· Booth Fee: 10 X 10 - $850   OR    20 X 20 - $1,900

The booth fee covers your exhibit space and one staffer per booth. (Large-scale booths include two staffers.) Additional booth personnel staffing your booth are $85/each. Each registration includes access to the educational sessions, conference materials and a continental breakfast and buffet lunch on both days and any refreshment breaks throughout the conference. 

· Exhibit Booths

Each exhibit space is 10 ft. x 10 ft. (100 square feet) will include a 6 ft. X 30 in. skirted table, two chairs and a wastebasket. Large-scale booths will be 20 X 20 (400 square feet) and will include 2 tables, 4 chairs, and a wastebasket. Each booth will be separated by pipe and drape. Please note: Exhibitors will be in the North Hall of the Monroeville Convention Center this year, which is a warehouse-like (uncarpeted) space.

If two or three booth spaces are purchased by a single exhibitor, the pipe and drape will be positioned to section off a 20 ft. x 10 ft. or 30 ft. x 10 ft. space. Exhibitors also will have wireless internet access free of charge. Please note:  If you need a 110v electrical connection, you will need to order that connection ($75 total for both days) through the MCC service order form

· Large-Scale Exhibit Space & Demonstrations
For exhibitors who have large-scale displays or want to demonstrate large equipment, we offer exhibit spaces of 400 square feet for a discounted price of $1,900. Vehicles and other large pieces of equipment can be brought into the exhibit hall for display.   An outdoor parking area right outside the North Entrance of the Convention Center is available for demonstrations that are not permitted inside. (i.e. No chemicals can be mixed inside the Convention Center). We do not have a specific schedule of outdoor demonstrations, but if you plan to do a demo, it must be scheduled during one of the 45-minute session breaks and/or the 90-minute lunch break. Exhibitors are free to promote their outdoor demonstration through fliers and posters. If requested, we will also make an announcement prior to the session break/lunch break informing attendees of the demonstration. 

Booth Selection

Due to our conference expansion into North Hall, the exhibit hall map is still under development. Exhibitor registrations will be tracked in the order that they are submitted to 3RWW (Please note: E-mail and electronic submissions will arrive more quickly as we do not receive U.S. postal mail daily.)  Once the map layout is finalized, we will contact each exhibitor in their registration order for booth selection. We will also publish an electronic version of the exhibit hall map on our web site for your reference and to assist you in selecting a booth location.

· Electricity Request/Special Services

To request electricity (110 amp - $75 for quad box installation for both days) or other services as necessary, please complete the Monroeville Convention Center (MCC) Service Form and submit it to the MCC. Please note that if you want to coordinate with your neighboring exhibitor, you can share the cost of a quad box installation that will provide you both with ample electricity.  If you need special audio-visual equipment or services, please contact Tracy Schubert for the appropriate audio-visual contact.

Additional Booth Personnel

Please DO NOT register additional exhibit personnel through the printed conference booklet registration form or the online attendee registration form. If you have already submitted your Exhibitor Registration Form to 3RWW and need to change the names of registered exhibit staff or you need to register additional personnel, please contact 3RWW. It is important that we have all correct names and e-mail addresses for individuals staffing your booth to provide them with the appropriate EXHIBITOR badge and instructions for conference set-up, the social networking event, exhibit hall times, etc.

· Your Company Profile

Your 50-word company profile will be printed in the conference booklet mailed to more than 1,200 potential attendees and distributed to 400+ conference attendees. Due to printing deadlines, we must receive the company description with your completed application or your company profile by July 23 or we cannot guarantee your description will be listed. The Conference Contact person listed on your registration form and their contact information will be printed with your company profile.

· Exhibitor-Sponsored Prize Drawing

Increase traffic to your booth by participating in prize drawing. For only $60, exhibitors have the opportunity to increase their booth traffic through a prize-drawing strategy. Conference attendees are provided with an entry form that will require them to visit all participating exhibitors before they can enter the prize drawing. The prize(s) available will depend on the level of participation we receive from exhibitors. (At the 2019 conference, one lucky winner took home a $1,350 gift card tree for places like Amazon, Lowe’s, Target, Giant Eagle, etc.) If interested, please be sure to complete that portion of your registration form and include the $60 payment in your booth registration fee. 

· Sponsorships

This year we once again have many sponsorship opportunities available on a first-come, first-served basis. All sponsors will receive special signage at the conference, recognition during the conference session announcements, and a company logo in the conference booklet (if sponsorship is obtained before the booklet printing). Sponsors will also be given the opportunity to submit a company marketing flier or brochure to be included in the conference materials provided to each attendee.

Payment must be received to reserve the opportunity. If you’re interested in a sponsorship opportunity, please complete the sponsorship form and also indicate the sponsorship on your Exhibitor Registration form in the payment section. If you are interested in a sponsorship, but do not see one that exactly fits your needs/preferences, please contact Tracy Schubert.  We may be able to customize a sponsorship option for you.

Registration Submission and Payment

You may complete and submit your form online or you may complete the electronic version of the form (Microsoft Word document), and either send it via e-mail to 3RWW or print it and send to:

Attn: Conference Exhibitor Registration
3 Rivers Wet Weather
3901 Penn Avenue, Building #3
Pittsburgh, PA 15224

Total payment is required to complete your registration.  Checks should be made payable to 3 Rivers Wet Weather.  Credit card (Visa, Mastercard, Discover and Amex) payments can be made through Paypal for a transaction fee of 3%.  If you choose to pay by credit card, please check the appropriate box on your registration form and 3RWW will send an invoice to you via Paypal. (Please note: You do not need a Paypal account to complete your payment.)

Your payment should cover the exhibit booth space, any additional exhibit booth personnel, and participation in the prize drawing (if desired). If you are a sponsor, you may include the sponsorship fee into your registration payment as well. 

Cancellation

If you cancel your exhibit booth space less than 45 days prior to the conference, we cannot guarantee a refund.

 Room Reservations

A block of rooms has been reserved at the DoubleTree by Hilton Pittsburgh Monroeville Convention Center at a reduced cost of $119/night if reserved by October 11, 2021. Call the Doubletree at 412-373-7300 or make your reservations online.

· Conference Schedule

Specific conference details (set-up times, tear-down schedule, etc.) will be sent to all registered exhibitors closer to the conference. Typically, setup is 4-10 p.m. the day prior to the conference (Nov. 2), although often we are able to begin earlier than 4 p.m. if the Convention Center completes the exhibit hall setup ahead of schedule. Tear down can begin after lunch on the second day (Nov. 4).

· Questions

If you have questions, please contact Tracy Schubert via email or phone at 412-721-6868.